Written Systems Help

Businesses that are using written systems' manuals, similar to a written franchise system, normally give themselves a far greater chance of success at being a successful business.  The time and discipline required to draft a written systems' manual should assist in ensuring that, when problems arise, management and staff can refer to the systems' manual for guidance on what should be done in a particular situation.

 

The business system should be able to produce key information including:

·         daily bank balances;

·         sales;

·         number of customers;

·         weekly performance reports;

·         staff productivity;

·         monthly debtors' aged analysis;

·         monthly creditors' aged analysis;

·         cashflow position;

·         departmentalised financial accounts compared to budgets; and

·         key performance indicator data for the month.

 

The systems' manual should also summarise business records that are to be maintained including:

·         procedures relating to opening accounts with suppliers;

·         use of purchase orders;

·         checking suppliers’ tax invoices against delivery;

·         payment of tax invoices;

·         cheque preparation;

·         substantiation of expenditure record;

·         bank account operation;

·         general ledger postings;

·         checking cash register takings;

·         stock purchases' systems;

·         employee wage records;

·         capital expenditure;

·         research and development expenditure;

·         insurance covers;

·         business activity statement preparation;

·         updating budgets and cashflow forecasts; and

·         establishment of appropriate control of e-commerce and internet banking transactions.

 

We would be happy to conduct a detailed review of your systems including Systems' Manual and business records etc.